Ambient AI listens to the encounter, structures a complete visit note, and pushes it to your EHR in under 60 seconds — so providers move to the next patient without carrying documentation debt from the last.
High-volume urgent care lives and dies by chart velocity. When documentation falls behind the patient volume, rooms back up, providers extend shifts just to clear their queue, and the waiting room grows. The AI Scan Solutions scribe closes that gap — notes are generated during the encounter, not after it, so the board stays clear and providers finish shifts with charts already signed.
Providers talk to patients the way they always have. The scribe listens, separates clinical content from ambient conversation, and produces a focused SOAP note that captures chief complaint, HPI, exam findings, assessment, plan, and discharge context — no templates to navigate mid-visit, no structured dictation required.
Lacerations, sprains, URIs, ear pain, abdominal complaints, pediatric sick visits, minor procedures — urgent care visits are short and acute. The scribe is shaped for episodic encounter structure: brief HPI from limited history, focused physical exam, working diagnosis, and a clear discharge or follow-up plan. No bloated chronic-disease templates.
E/M coding accuracy in urgent care depends on documented medical decision-making. The scribe captures the reasoning from the encounter — differential complexity, management options, risk stratification, and discharge or referral decisions — so the chart reflects the actual clinical work performed and supports the level of service billed. Provider reviews and signs; nothing goes to the record without their eyes on it.
Urgent care runs multiple rooms in parallel and rotates providers across shifts, sometimes at multiple locations. Each provider has an independent scribe session. Notes are attributed to the treating provider, not carried over from a previous shift. Handoffs stay clean, and per-provider chart queues remain separate regardless of how many clinicians are working at once.
No new hardware — just a compatible device in the exam room. We configure your EHR connection and provider accounts on a single onboarding call. Most practices are live on the first shift after signup.
Provider enters the room, sees the patient. The scribe listens in the background. No structured dictation, no mid-visit template prompts. Clinical conversation drives the note automatically.
A structured SOAP note appears in under 60 seconds. The provider reviews, makes any edits, and signs. The signed note pushes to the EHR chart. Visit closed. Next patient ready.
Every minute a provider spends on documentation after a visit is a minute the waiting room waits. Notes done in the room means the board stays clear — end of shift, not end of documentation.
No per-note fees. No volume caps. No add-on charges for compliance or EHR integration.
Per provider. BAA and EHR integration included — not billed as extras.
See pricing →The scribe listens to the provider-patient conversation using ambient audio in the exam room. It transcribes in real time and structures the encounter into a complete SOAP note — Subjective, Objective, Assessment, and Plan — in under 60 seconds. The provider reviews, makes any edits, and signs. No manual dictation is required.
Yes. The scribe is HIPAA compliant and we sign a Business Associate Agreement (BAA) with every urgent care practice before they go live. Audio and transcription data are encrypted in transit and at rest and are never used to train third-party models.
Notes push directly into the most common urgent care EHR platforms — no copy-paste, no dual-screen workflow. Contact us to confirm compatibility with your specific EHR before signing up.
Yes — it's designed for it. Each SOAP note is generated in under 60 seconds per visit, and documentation happens during the encounter rather than after it. Notes stay current through the entire shift regardless of volume, and multiple providers can run independent sessions simultaneously with no performance impact.
Most urgent care practices are live on day one. No new hardware is required — just a compatible device in the exam room and a brief onboarding call. EHR integration is configured during setup so notes land in the right chart automatically from the first shift.
See how the scribe performs on a live urgent care encounter — and how quickly your team can be documenting on day one.