Privacy Policy

Last Updated: October 28, 2025

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1. Introduction

AI Scan Solutions (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our clinical intelligence platform and related services.

2. Information We Collect

Personal Information: We may collect personal information that you provide directly to us, including but not limited to:

• Name, email address, and contact information
• Professional credentials and practice information
• Account login credentials
• Payment and billing information

Medical and Clinical Data: When you use our services, we process:

• Medical imaging data (X-rays, diagnostic images)
• Clinical reports and findings
• Patient data as necessary for service provision

Usage Information: We automatically collect information about how you interact with our services, including:

• Device information and IP addresses
• Browser type and operating system
• Usage patterns and feature interactions
• Log data and analytics

3. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our AI clinical analysis services
• Process your transactions and manage your account
• Generate clinical reports and diagnostic insights
• Train and improve our AI models (using de-identified data only)
• Communicate with you about services, updates, and support
• Ensure compliance with healthcare regulations and legal obligations
• Detect, prevent, and address technical issues and security threats

4. HIPAA Compliance

For healthcare providers subject to HIPAA regulations, we maintain appropriate safeguards as a Business Associate. Protected Health Information (PHI) is handled in accordance with HIPAA requirements, and we execute Business Associate Agreements (BAAs) as required.

5. Data Security

We implement industry-standard security measures to protect your information, including:

• TLS/SSL encryption for data in transit
• Encryption for data at rest
• Access controls and authentication mechanisms
• Regular security audits and monitoring
• Secure data centers with physical access controls

6. Data Sharing and Disclosure

We do not sell your personal information. We may share your information only in the following circumstances:

• With Your Consent: When you explicitly authorize us to share information
• Service Providers: With third-party vendors who assist in providing our services (under strict confidentiality agreements)
• Legal Requirements: When required by law, court order, or governmental request
• Business Transfers: In connection with a merger, acquisition, or sale of assets
• Protection of Rights: To protect our rights, property, or safety, or that of our users

7. Data Retention

We retain your information only as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law or for legitimate business purposes. Clinical data retention follows applicable healthcare record-keeping requirements.

8. Your Rights

Depending on your jurisdiction, you may have the following rights:

• Access to your personal information
• Correction of inaccurate data
• Deletion of your information (subject to legal obligations)
• Data portability
• Opt-out of certain data processing activities
• Withdrawal of consent (where applicable)

9. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place for such transfers in compliance with applicable data protection laws.

10. Children’s Privacy

Our services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the “Last Updated” date.

12. Contact Us

If you have questions or concerns about this Privacy Policy or our privacy practices, please contact us:

AI Scan Solutions
Email: aiscansolutions@gmail.com
Website: aiscansolutions.com

13. Regulatory Compliance

We comply with applicable healthcare and data protection regulations, including but not limited to:

• Health Insurance Portability and Accountability Act (HIPAA)
• General Data Protection Regulation (GDPR) where applicable
• California Consumer Privacy Act (CCPA) where applicable
• State-specific healthcare privacy laws